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Published 05/16/2011 and rated Ratingstars4 4 out of 5 stars
by AppAppeal Editor
What can you use the app for?

YArooms gives business owners, managers and other professionals a way to organize their meeting room and other company resources. The application allows multiple users to access one company account. This gives more people the ability to review available resources, meeting spaces and book a meeting room.

YArooms is also designed for international companies because it allows the user to set a main time zone that will allow the application to sync for various locations. The quick overview feature gives users a quick listing of free and booked rooms. YArooms calendars enable users to mouse over days to check availability and quickly book a room for their desired time slot. Users can also schedule use of other company resources, including laptops, flip boards, projectors and anything else employees may need. These resources can be allocated to each room, in an easy-­to-use tag manner featuring drag and drop capabilities.

YArooms has also included a smart search capability that offers advanced auto-complete features. The drag and drop user interface design can also reduce the amount of time needed for employees to adapt to YArooms. Overall, YArooms provides as centralized place for companies to manage their meeting rooms and resources.

YaRooms screenshot
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What is the history and popularity of the app?

YArooms was created in 2010. The application was intended to assist companies in managing their resources effectively and solve the double booking issue. YArooms was designed to cover multiple assets, from meeting rooms to professional devices like laptops and projectors. The application has been reworked from the ground up and is fully responsive, available across multiple screens.

What are the differences to other apps?

YArooms gives users an easy way to schedule use of their professional resources. The application works well for meeting rooms, but is versatile enough to handle projectors, laptops and other important resources businesses use frequently. Time zone features make YArooms capable of handling both locally based businesses and companies that maintain locations around the world.

How does the web app look and feel to use?

YArooms presents users with a very neat, professional design that works very well for its intended purpose. Each function is elegantly designed with clearly marked data entry fields, simple buttons and an overall low key color scheme.

How does the registration process work?

A new user can try YArooms by clicking the red “Sign Up For Free” button found along the right side of the main menu. Doing so takes the user to the registration form which requires a name, company name, email address and password. The user must also choose their desired YArooms URL. A small note at the end of the registration form advises the user that by submitting their information, they are automatically agreeing to the YArooms terms and conditions as well as the privacy policy.

What does it cost to use the application?

YArooms offers a free trial to allow users to test before they buy. This includes access to unlimited rooms, unlimited locations, unlimited bookings, unlimited resources, the smart search, multiple time zone capability, SSL certificate, daily backups and fast customer support. The pricing model varies from pay as you grow to special Enterprise or Education packages.

As for the pay-­as-­you-­grow model, it works like this: at the end of their billing cycle, customers will only pay for the meetings that were upcoming during the current cycle. More precisely: each organization has a billing date of the month, let’s say it’s the 18th. On the 18th of November, it will receive an invoice for all meetings that start after the 18th of October.

Who would you recommend the application to?

YArooms could be a helpful tool for companies. Businesses large and small can organize their resources through YArooms. Given its new pricing model, based on consumption (rather than a flat fee), YArooms fits well within any starting company’s business affairs. Enterprises can benefit from a local installment of YArooms, allowing for more control and different features than the SaaS version (upon request).

  • Provide access for multiple users on one account
  • Manage company resource calendars
  • Integrate with Outlook, Microsoft Active Directory; REST API & iCal export
  • Work within a main time zone
  • Quickly learn YaRooms’ drag and drop interface & access YaRooms’ smart search featu
  • Allows for custom branding (colors & logo)
  • Export Reports on Usage, meeting room ROI (or view them in the app)

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